Privacy Statement

1. Data We Collect

We collect personal data that you voluntarily provide to us, primarily through our membership application form. This may include:

We collect basic technical and analytics data when you visit our website through Google Analytics 4 (Google LLC). This may include your IP address, browser type, device type, pages visited, and time spent on pages. This data is used solely to understand how our website is used and to improve it. We do not use advertising cookies or targeted marketing cookies.

2. PSLE Certificate and NRIC Number

As part of the membership application process, applicants are required to upload an unedited copy of their PSLE Certificate. This document is collected to verify that the applicant is a former student of Northland Primary School, and to ensure the integrity and authenticity of the document submitted.

Applicants must not edit, crop, or mask any part of the certificate, including the NRIC number. This is necessary to confirm that the document has not been tampered with.

For the purposes of ongoing member identification within NPAA's records, we use the member's name and the last 4 characters of their NRIC number only. These are collected separately through the membership application form.

3. Why We Collect Your Data

We collect and use your personal data for the following purposes:

• To process and administer your membership application
• To verify your eligibility as a former student of Northland Primary School
• To communicate with you about your membership status, alumni events, and NPAA activities
• To facilitate your participation in school and alumni programmes
• To maintain accurate membership records for the Association
• To comply with any applicable legal or regulatory obligations

We will not use your personal data for purposes other than those stated above without your consent, unless required by law.

4. Disclosure of Your Data

We may share your personal data with the following parties, strictly for the purposes described in this Privacy Statement:

• Northland Primary School — to facilitate school-related programmes, activities, and alumni engagement coordinated with the school.
• Event vendors and service providers — where necessary to organise alumni events and activities on our behalf. These vendors are required to handle your data in a manner consistent with this Privacy Statement.

We do not sell, rent, or trade your personal data to any third party for commercial or marketing purposes.

5. Retention of Your Data

We retain your personal data for as long as the Association exists and is in operation, or for as long as is necessary to fulfil the purposes for which it was collected, including for the maintenance of historical membership records.

If you wish to request deletion of your personal data, please contact us at hello@npsalumni.sg. We will consider your request in accordance with our legal obligations and the PDPA.

6. Protection of Your Data

We take reasonable precautions to protect your personal data from unauthorised access, use, disclosure, modification, or destruction. These measures include restricting access to personal data to authorised committee members only, and handling all data submissions securely.

However, no transmission of data over the internet can be guaranteed to be completely secure. While we strive to protect your personal data, we cannot guarantee the absolute security of any information transmitted to us.

7. Your Rights Under the PDPA

Under the Personal Data Protection Act 2012, you have the right to:

• Access — request a copy of the personal data we hold about you
• Correction — request that we correct any inaccurate or incomplete personal data we hold about you
• Withdrawal of consent — withdraw your consent for us to use your personal data at any time, subject to any legal or contractual restrictions

To exercise any of these rights, please contact us at hello@npsalumni.sg.

Please note that withdrawing your consent may affect our ability to process your membership application or maintain your membership with NPAA.

8. Cookies

This website uses Google Analytics 4 to help us understand how visitors use our site. Google Analytics uses cookies to collect anonymised usage data, which is processed by Google LLC in accordance with their Privacy Policy. You can opt out of Google Analytics tracking by using the Google Analytics Opt-out Browser Add-on. We do not use advertising cookies or targeted marketing cookies.

9. Changes to This Privacy Statement

We may update this Privacy Statement from time to time to reflect changes in our practices or applicable law. The "Last updated" date at the top of this page will reflect any revisions. We encourage you to review this page periodically.

10. Contact Us & Data Protection Officer

In accordance with the Personal Data Protection Act 2012, NPAA has appointed a Data Protection Officer (DPO) who is responsible for ensuring that NPAA complies with the PDPA in the collection, use, and disclosure of personal data.

If you have any questions, concerns, or requests regarding this Privacy Statement, the handling of your personal data, or wish to exercise your rights under the PDPA, please contact us at: